Skating Club Constitution
Club Name: The Kindersley Skating Club
Constitution Revision Date:
September 2009
CONSTITUTION OF THE:
Kindersley Skating Club No. 1000196
ARTICLE 1:
NAME OF CLUB
The Name of the Club shall be Kindersley Skating Club hereinafter called the Club.
ARTICLE 2:
SKATE CANADA
- A not-for-profit figure skating or skating club, or the figure skating or skating section of a not-for-profit club, that is a member of Skate Canada and is managed by a volunteer board of directors for the general purpose of providing Skate Canada figure skating or skating programs for Skate Canada members [Skate Canada By-law 1100 (3)].
- The Club shall pay such fees and such other charges as shall be required of clubs from time to time by Skate Canada. [Skate Canada By-law 1201 (1) (c) (ii), 1201 (1) (c) (viii) and 1201 (1) (c) (ix)]
- The Club shall abide by all Skate Canada By-laws, rules and regulations as per Skate Canada By-law 1201 (1) (c) (iv).
- The Club is located in the Skate Canada Saskatchewan Section of Skate Canada. See Skate Canada By-Law 1503 for definition of Sections.
ARTICLE 3:
PURPOSE OF THE CLUB
- The purpose of the Club shall be to encourage the instruction, practice, enjoyment and advancement of its’ members in all aspects of skating in accordance with the Rules, Policies and Procedures of Skate Canada.
- The Club, with regard to any aspect of its’ operation is to be managed and operated by eligible persons who are duly registered as Associate Members of Skate Canada [By-law 1201 (1) (c) (iv)]
- The Club shall protect the eligibility status of its’ members. The Club shall not take or omit any action that would knowingly jeopardize the eligible status of its’ members.
- The Club shall operate only Skate Canada figure skating and skating programs.
- Only Skate Canada Professional Coaches are permitted to teach figure skating and skating in the Club.
ARTICLE 4:
BY-LAWS OF THE CLUB
- The By-laws, appended to this Constitution, shall describe the organization and functions of the Club, and the means by which members of the Club may elect the Club Executive and control the property and activities of the Club.
- The By-laws, Rules and Regulations of Skate Canada and those of the Section in which the Club operates shall take precedence over any Club By-laws [Skate Canada By-law 1201 (1) (c) (iv)].
- Any Club By-law contrary to the By-laws, Rules and Regulations of Skate Canada and those of the Section shall be invalid. It is acknowledged that any provincial statute governing a club has precedence over any inconsistent Skate Canada By-law relating to that club. [Skate Canada By-law 1201 (1) (c) (iv).]
BY-LAWS OF THE
Kindersley Skating Club
MEMBERSHIP—
By-law 1:
Club Membership
Membership in the Club shall be open to all, irrespective of sex, age, creed or colour.
By-law 2:
Skate Canada and Club By-laws, Rules and Regulations
All members shall uphold, observe and conform to the By-laws, Rules and Regulations of Skate Canada, the By-laws of the Club and such regulations as made by the Executive of the Club.
By-law 3:
Membership Fees
Members of the Club shall be registered with Skate Canada and pay such registration and other fees to Skate Canada as set from time to time by Skate Canada. (See Skate Canada By-law 1201 (1) (c) (ix), Skate Canada By-law 1202 (1) (a), Rule 2101, Policies and Procedures.)
By-law 4:
Member in Good Standing
For the members of the club to be considered in good standing with the club, all members of the Club must pay Club fees as are stipulated by Kindersley Minor Sports. Members will not be permitted to take part in any club activities if these fees are not paid by the first day of the Membership year, 1 September, or the date which fees are paid (whichever is the latter) and terminate on the last day of the SC Membership year, 31 August.
By-law 5:
Setting of Club Fees, Rules and Skating Hours
Fees, skating rules and skating hours of the Club shall be as the Executive decides from time to time. Club membership shall commence on the first day of the Skate Canada membership year, 1 September, or the date that fees are paid (whichever is the latter) and terminate on the last day of the Skate Canada membership year, 31 August.
By-law 6:
Suspension and Expulsion from the Club
The Executive may suspend or expel a member of the club for acting contrary to the By-laws, Rules and Regulations of Skate Canada or of the Club. The Club Executive shall develop a suspension and expulsion policy in accordance with the Skate Canada Complaint, Suspension and Expulsion Policy and Procedure that contains a provision for suspending or expelling of any member of the Club from such membership on terms and conditions that are deemed appropriate and necessary by the Club Executive. This policy shall be approved by the Club Executive from time to time and it shall be in writing and made available to all members in advance of its implementation. This policy must include an appropriate hearing and appeal process, which includes principles of due process, an appropriate reinstatement application process and an appropriate graduated series of disciplinary measures. [See Skate Canada By-law 1204.]
By-law 7:
Classes of Club Membership
- Individual membership: Non-skating members who have paid the fees as set by the club and are Associate Members of Skate Canada. Individual members of legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting of the Club.
- Active Membership: All eligible skaters who participate in a Club Skating Program and who have paid the fees as set by the club and are Associate Members of Skate Canada. All Active Members of the legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting of the Club. (Underage Active Members have no vote but may be represented by Special Members)
- Special Membership: Parent or guardian of legally underage Active Members who have paid the fees as set by the Club and are Associate Members of Skate Canada.
- Partial Membership: All eligible skaters who are Associate Member or Restricted Member of Skate Canada through another HOME club and have paid a reduced fee as set by the Club. NOTE: This membership has no vote and may not hold office.
- Honorary Membership: The Annual Meeting of members may elect any person an Honorary Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada dues) and shall not have interests in the assets of the Club and shall not vote at meetings of the club unless otherwise qualified. They may have a voice at the meetings of the club.
LIABILITY
By-law 8:
Liability
The Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury. Every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the Skate Canada Club Liability and Member Accident Insurance programs [Skate Canada By-law 1201 (1) (c) (viii)].
CLUB MANAGEMENT
By-law 9:
Members of the Executive, Committees and Club Delegate to Skate Canada
The members of the Executive, members and Chairs of committees, and the Club Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons (with the exception of the Coaching Representative) as defined by Skate Canada Rules.
By-law 10:
General Management of the Club
The general management of the club shall be vested in an Executive consisting of: President, Vice-president, Secretary, Treasurer, eight Directors at large and a Coaching Representative. All of the above, with the exception of the Coaching Representative shall be elected for 2 year terms at the Annual General Meeting. The President and Vice-President and three Directors at large shall be elected in even numbered years and the Secretary, Treasurer and the remaining three Directors at large shall be elected in odd numbered years. The Coaching Representative shall be elected annually by and from within the coaches of the club. The Past President shall be ex-officio and shall hold office until a new President has been duly elected. The coaching representative shall be elected as per Skate Canada by-laws.
By-law 11:
Holding of Executive Office
The Executive shall hold office until the close of the meeting at which their successors have been duly elected. Any member of the Board of Directors may be removed by the members by a 2/3 majority vote at a Special General Meeting duly called for that purpose.
By-law 12:
Voting at Executive Meetings
A quorum of the Executive shall consist of 50% plus 1 members of the Executive, including the Chair. NOTE: Questions arising at any meeting of the Executive shall be decided by a majority of votes. The meeting chair may vote only when the vote would change the result. Therefore the chair may vote to break a tie, and thus pass the motion, or to create a tie, and thus defeat a motion. A majority of the Executive shall form a quorum. [Skate Canada By-law 1420 (5)]
By-law 13:
Executive Vacancies
Casual vacancy occurring between any Annual General Meeting of the Club, may be filled, until the next annual General Meeting by a majority vote of the remaining members of the Executive or in the case of the Coaching Representative, by the coaching staff.
By-law 14:
Executive Member Absenteeism
If an Executive Member is absent for more than three consecutive scheduled Executive meetings, without good cause and/or without prior notification to the President or Secretary, then that office may be declared vacant by a majority vote of the Board of Directors.
By-law 15:
Role of President
The President shall act as Chair of all Executive and general meetings. In his/her absence, the Vice-president will fill this duty.
By-law 16:
Role of Treasurer
The Treasurer shall be responsible for the safe control of all club funds, for preparing and submitting to the Executive on a regular basis an annual budget and keeping such records as are required for financial review. The Treasurer is also responsible for arranging for an unaudited annual financial statement. Any two of the President, the Bursary Chair and the Treasurer shall sign all cheques and legal documents.
By-law 17:
Role of Secretary
The Secretary shall deal with all correspondence subject to the approval of the President or his/her delegate, shall issue all notices for Executive and general meetings, shall take minutes at all meetings, and shall be responsible for submitting to Skate Canada and the Section such reports as are required by Skate Canada rules and other regulations.
By-law 18:
Committees – President as ex-officio member
The President shall be an ex-officio member of all committees.
By-law 19:
Committees – Appointment
The President shall appoint standing committee Chairs whom shall look after duties assigned to them. All Committee Chairs must submit the names of their committee members to the President for approval.
By-law 20:
Committees: Eligibility to Serve
All Club Executive and members of Committees shall be eligible persons and shall be of legal age (18 years). They must be members in good standing of the club and be Associate Members of the Association. Skate Canada By-law 1201 (1) (c) (ii).
By-law 21:
Rules of Order
Rules of order for all meetings, General and Executive, shall be as outlined in Roberts Rules of Order in all cases in which they are applicable and consistent with the by-laws or special rules of the Association (Skate Canada By-law 1603).
SKATE CANADA CLUB DELEGATE AND REGION COUNCILORS
By-law 22
The Club Delegate to Skate Canada and/or the Section shall be appointed annually by the Executive. The Delegate need not be a member of the Executive. The Section and/or Skate Canada National Office shall be advised of the appointed delegate’s name. The Club shall appoint a Councilor and an alternate Councilor to serve on the Region Council as required by the By-laws of the Region Council. The delegates and councilors shall report on activities at these meetings and shall be entitled to receive compensation for pre-approved expenses related to attendance at required meetings.
ANNUAL GENERAL MEETING
By-law 23:
Timing, Quorum, Special Meeting Request
An Annual General Meeting shall be held within 30 days of the close of the August 31st fiscal year. Other general meetings may be held from time to time upon the request of the Executive or upon written request of 60 per cent of Club Members. A quorum for an Annual General Meeting or Special Meeting shall be 10 per cent of the eligible-voting members. [Skate Canada By-law 1201 (1) (c) (i) requires that each club hold an annual meeting.]
By-law 24:
Written Notice
Written notice of all Annual General Meeting and Special Meetings shall be provided 10 days in advance to each eligible voting member. The notice shall include the time and place of the meeting, the agenda, full details of any proposed amendments to these By-laws, and a complete list of the candidates nominated for elections.
By-law 25:
Voting on Club Elections
Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting on other matters may be by a show of hands.
By-law 26:
Eligibility to Vote
Voting for club elections or on any matters pertaining to skating shall be restricted to eligible club members who are registered as Associate Members of Skate Canada and are 18 years of age, to the club Coaching representative(s) and to Special Members of the club voting on behalf of their underage children (who are members of the club and registered as an Associate Member of Skate Canada). Special Members shall be restricted to one vote per family regardless of how many children are in the family.
By-law 27:
Order of Business
The order of business at an Annual General Meeting of the Club shall be as follows:
- Reading of the Notice of Meeting
- Quorum
- Approval of Agenda
- Minutes of the preceding General/Special meeting
- Secretary’s Report
- Treasurer’s Report (Annual Financial Statement)
- Other Reports
- Election of Executive
- Amendments to the Constitution and By-laws
- Appointment of Auditors (as applicable)
- New Business
AMENDMENTS
By-law 28:
Right to Submit, Process for Submitting
Any member of the Club, in good standing, may propose an amendment to the Constitution or By-laws of the club. This proposal must be submitted in writing to the Club Executive. The proposed amendment will be presented to the Annual General Meeting or Special Meetings. All amendments must be submitted at least 21 days before the respective meeting. No amendment to the Constitution or By-laws of the Club shall be accepted from the floor at any meeting.
By-law 29:
Interim Amendments
By-laws may be enacted or amended by a majority vote (50% plus 1) of the Executive whenever required. Such by-laws or amendments must be presented at the next General Meeting for ratification by the members. If they fail to be ratified, they will cease to be effective and may not be re-enacted by the Board of Directors for one calendar year.
By-law 30:
Voting of Amendments
Any amendment, to be accepted or ratified, must pass by a vote of 2/3 of those eligible to vote and present at an Annual General Meeting of the Club.
By-law 31:
Effective Force of Amendments to By-laws
All amendments to the by-laws upon receiving approval of any general or special meeting of members shall come into force immediately or on a date specified for same. All such amendments shall be submitted to Skate Canada. Skate Canada reserves the right of refusal of any amendment. Such refusal shall only be made if the intent of such amendment is to violate, in principle or spirit, any Skate Canada rule and/or By-law.
FUNDS
By-law 32
The Treasurer shall deposit all funds of the Club in such banks or other institutions as may be designated by the Executive.
By-law 33
All disbursements of club funds shall be by cheque or other auditable document.
By-law 34
A person designated by the Executive shall make a review of the financial transactions of the Club each year and the financial statements shall be made available to the membership of the Club.
By-law 35
Dissolution
In the event that the club ceases to exist, the net assets from liquidation shall go to the Kindersley Minor Sports.
COMMITTEES
By-law 36:
Finance Committee/Chair
This committee shall be responsible for preparing the Club’s annual budget and supervising the finances of the club including the presentation of an independently reviewed annual statement of revenues and expenditures to its members.
By-law 37:
Nominating Committee
This committee is responsible for selecting at least a full slate of candidates for election to the Club Executive and shall present such a slate to the Executive no later than 21 days before an Annual Meeting in the year which an election is to be held. The nominating committee shall consist of a minimum of two members, one from the Executive and one from the membership. Other nominations may be made by any member in good standing by a written submission to the nominating committee at least 3 days before the Annual Meeting. Each nominee must indicate acceptance in writing prior to the commencement of elections. Nominations from the floor at the Annual Meeting will not be accepted.
By-law 38:
Membership Committee/Chair
This committee is responsible for promoting and developing membership in the Club by informing the public of Club programs, special activities and date of Club registration. It will be the committee’s responsibility to produce posters, videos and other promotional material and to speak to interested groups regarding the various programs offered by the Club.
By-law 39:
Skating Programs Committee/Chair
This committee shall be responsible for promoting and organizing sessions for all Club recreational skating programs (Pre-school, CanSkate, CanPower, Recreational Synchronized Skating) in consultation with the Club’s coaching staff. The committee will also conduct skater/parent orientation sessions, arrange for suitable Skate Canada coaches and/or recreation program assistants to teach group lessons. They should also coordinate recreational program assistants’ development within the Club and select program assistants to attend CanSkate and Advanced CanSkate Program Assistants’ Clinics. It is also charged with ordering recreational program supplies, maintaining skater progress reports, ensuring proper licensing policies and procedures are followed if the Club offers the CanPower Skate program and offering well organized, high quality, standardized recreational programs that are fun for participants, coaches and volunteers.
By-law 40:
Carnival Committee
This committee shall be responsible for the planning and production of the carnival. A Club Skate Canada Coach may be appointed to produce the show but shall not assume the position of Manager or Chairman of the Carnival Committee.
By-law 41:
Test Committee
This committee shall be responsible for arranging and supervising all test (in consultation with the appointed referees), and obtaining Judges/Evaluators for Skate Canada Tests and Completions, keeping Club records of test, preparing test records for forwarding to Skate Canada and for the encouragement of potential Skate Canada Judges/Evaluators. In addition, this committee shall assist and promote Judges/Evaluators Schools and Clinics and assist the Section Judges Chairman.
By-law 42:
Music Committee
This committee shall arrange for music at Club sessions, purchase CDs as approved by the Executive and ensure, where appropriate, that Skate Canada or other suitable Dance CDs are available for practice and tests.
By-law 43:
All committees will meet within 60 days of the start of the regular session.
By-law 44:
The most current constitution will replace all prior constitutions.
Adopted by:
Kindersley Skating Club